Complaint Response Coordinator

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Date: Aug 28, 2026

Location: Poznan, WP, PL, 60-166

Company: W. R. Grace & Co.

Requisition ID: 25108 

Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.

Job Description

The Complaint Response Coordinator has responsibility to implement and train defined Customer Relationship Management business processes concerning customer complaint handling in line with the GRACE Charter, assuring interface with Customer Service, Sales, Technical Service, Product Management, Production Plants, Forwarding and Logistics for all Businesses within Grace Europe.

Responsibilities

  • Complying with all internal and external safety regulations pertaining to environmental protection and occupational & traffic safety according to the GRACE EHS system and ensuring that the staff assigned to the executives receive up-to-date training; directly pointing out and stopping identified mistakes or wrong behavior.
  • Response Coordinator for the Customer Complaint Database (Enablon) responsible for  Europe (MT, PCS), processing all type of complaints (including import and intercompany complaints) for all Businesses.
  • Structured intake, classification and prioritization of all complaints based on defined categories and workflows
  • Support for the users of the system. Coordination Point for solving issues in Europe in cooperation with the global helpdesk
  • Monitoring of open complaints, sending reminders and escalation for closure of complaints.
  • Assignment of additional investigators if needed for the investigation. If necessary, call for meetings and moderation of teams for investigation, root cause analyses and corrective actions.
  • Coordination and completion of 8D reports if necessary.
  • Coordination of the returned material process (RMA) for complaints and coordination of credit requests .
  • KPI – based reviews to ensure sustainable improvements
  • Leading half yearly Complaint Reviews for Europe
  • To provide weekly Complaint metrics for the analyses of TeamGuru dashboards.
  • Ownership of the SOP and Work Instructions for Complaint Handling
  • Provision of training for Enablon users in Europe who handle customer complaints.
  • When necessary, taking over additional tasks in related or other projects
  • Support of standardization and harmonization initiatives

Required Qualifications

  • University degree - bachelor's or higher education (chemistry, chemical technology, chemical and process engineering, industrial chemistry, materials chemistry, quality engineering, quality management)
  • Technical and/or chemical background
  • Fluent in written and spoken English
  • High affinity for systems, data quality and KPI – based monitoring
  • Confident communication with internal and external stakeholders in an international setup
  • Communication and coordination skills
  • Independent and pro-active approach
  • Strong team player
  • Strong analytical mindset with focus on structured problem solving,
  • Experience with plausibility checks, validations
  • Good knowledge of MS-Office

Preferred Qualifications

  • High readiness for detailed documentation (Knowledge of the GRACE QM-System for GCT/GMT Europe and of the DIN EN ISO 9001)
  • Knowledge about QM processes
  • Several years of experience in laboratory or production
  • Green belt Six Sigma training
  • German language skills advantageous

Benefits

  • Premium Medical Insurance (for employee & family members)
  • Life Insurance (for employee & family members)
  • Reimbursement for glasses for computer work
  • Sports Card (Fit&More Package offers swimming pools, 4500+ sport-recreational facilities all over the country).
  • Language Courses

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.