Talent Acquisition Coordinator

Job Description

W.R. Grace is looking for a proactive and detail-oriented Talent Acquisition Coordinator to join their Talent Acquisition team. The ideal candidate will excel at coordinating complex interview logistics across time zones, managing candidate communications, and ensuring compliance with company standards. This role requires strong organizational skills, the ability to handle multiple priorities, and a commitment to delivering a seamless and positive experience for candidates and hiring teams. The successful candidate will also contribute to employer branding, recruitment reporting, and process improvement initiatives, while supporting the full spectrum of administrative and onboarding activities. This position will be Manila-based, and the selected candidate will be expected to work U.S. hours, 8:00am – 5:00pm EST.

Responsibilities

• Coordinate and schedule interviews across multiple time zones, liaising with hiring managers and candidates to ensure timely and efficient processes.
• Initiate and manage interview scorecards and feedback collection.
• Manage job postings on various platforms, ensuring compliance with company standards.
• Support employer branding initiatives through social media, recruitment events, and other channels.
• Partner with recruiters to facilitate candidate travel arrangements, background verification, drug screening, and onboarding logistics.
• Assist in conducting recruitment compliance audits
• Prepare and analyze recruitment reports (weekly, monthly, quarterly) and build dashboards for performance tracking.
• Manage the Talent Acquisition team mailbox and respond to queries promptly.
• Oversee administrative tasks and participate in special projects as assigned.
• Review and recommend process improvements for recruitment and onboarding.
• Coordinate with new hires during onboarding to ensure they are fully prepared for their first day.
• Manage purchase card and team expense transactions, reimbursement forms for travel, optimizing the reimbursement process in line with company and local requirements.

Required Qualifications

• Bachelor’s degree and at least 3-5 years of progressive experience in recruitment coordination or 5+ years of relevant HR experience, preferably in a multinational or shared services environment.
• Demonstrated experience with Applicant Tracking Systems (ATS), preferably SAP SuccessFactors.
• Proficiency in Microsoft Office Suite and familiarity with CRM tools.
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills in English.
• High attention to detail and accuracy. 
• Ability to interpret and implement HR policies and procedures.
• Strong problem-solving and critical thinking abilities.
• Team-oriented mindset with a positive, proactive attitude.

Preferred Qualifications

• Experience supporting recruitment for U.S.-based or global teams.
• Hands-on experience with SAP SuccessFactors Recruiting module.
• Exposure to AI tools and digital recruitment solutions.
• Experience in employer branding and recruitment marketing. 

Benefits

• Guaranteed 14th month Pay
• Above-market Retirement Plan Design
• LinkedIn Learning Access
• Established Performance Incentive Program
• HMO coverage for employees on day 1
• Free HMO coverage for up to 3 qualified dependents 
• Educational Assistance