Accounts Payable Specialist

Job Description

Visibility, measurement, and control of inbound and outbound freight have been identified as a priority for Global logistics operations. This function will provide freight audit and pay resources for Asia Pacific and North America.
This position is also responsible in performing high-level analysis of the different processes within the Accounts Payable team and come up with recommendations and/or projects that would promote efficient AP operations. 

Key Responsibilities (1 of 2)

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•  Subject-Matter-Expert (SME) of all types in accounts payable invoice processes such as invoice dropping, invoice verification, invoice posting, and payments
• Conducts review and audit of freight-related expenses against contract.
• Ensures proper tracking and monitoring of shipment status at critical periods of the month.
• Coding of freight invoices (in WorkCycle) to correct GL accounts prior to approval to pay.
• Provides support for freight-efficient analysis and reporting.
• Accurately track and report freight expenses over sales KPI
• Processes goods receipt and goods transfer posting of materials for toll manufacturing
• Audits and reviews the completeness of supporting documents for import entries filed by the company's import broker

Key Responsibilities (2 of 2)

• Audits and reviews the accuracy of the declared international exports (EEI) as to the price and quantity
• Tracks and monitors shipment status at critical periods of the month.
• Back up in posting basic vendor invoices - Non-ARIBA with Purchase Order for NA and EMEA region only.
• Act as ancillary service and intelligence in providing feedback, resolution, and intelligence source for any process improvement breakthroughs. 
• Handles and perform deep-dive analysis of escalated and unresolved task/issues related to freight transactions and provide issue resolution.
• Act as a Tier 3 of support in handling and resolving S2P Helpdesk tickets related to Freight processing
• Lead and coordinates process improvements initiatives and projects with AP Supervisor and AP teams 
• Contribute to ensure that the team’s key performance metrics and targets are met.
• Perform User Acceptance testing for any process change, system upgrade, and new company code setup
• Perform, review and ensure all Freight Process documentation are updated

Job Qualifications

• Bachelor’s Degree in Accountancy or equivalent
• At least two to three years' work experience in Accounts Payable; specifically in Logistics and Supply Chain
• Knowledgeable in SAP – purchasing, materials management, and reconciliation
• Knowledgeable in Readsoft application and ARIBA Network
• Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint
• Work experience in a multi-national and/or shared service companies (preferred)
• Detail-oriented and demonstrates ability to consistently meet targets and SLA
• Results-oriented; proactive and can work with minimal supervision 
• Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
• Inclination to a continuous improvement culture for the process
• Strong/Highly analytical and problem-solving skills 
• Proficient in SAP R/3 (particularly Sales and Distribution, Logistics) 
• Analytical and can work with minimum supervision