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Accounts Payable Specialist

Date: Mar 1, 2023

Location: Muntinlupa City, National Capital Region (NCR), PH, 1781

Company: W. R. Grace & Co.

Job Description

Visibility, measurement, and control of inbound and outbound freight have been identified as a priority for Global logistics operations. This function will provide freight audit and pay resources for Asia Pacific and North America.
This position is also responsible in performing high-level analysis of the different processes within the Accounts Payable team and come up with recommendations and/or projects that would promote efficient AP operations. 

Key Responsibilities (1 of 2)


  •  Subject-Matter-Expert (SME) of all types in accounts payable invoice processes such as invoice dropping, invoice verification, invoice posting, and payments
  • Conducts review and audit of freight-related expenses against contract.
  • Ensures proper tracking and monitoring of shipment status at critical periods of the month.
  • Coding of freight invoices (in WorkCycle) to correct GL accounts prior to approval to pay.
  • Provides support for freight-efficient analysis and reporting.
  • Accurately track and report freight expenses over sales KPI
  • Processes goods receipt and goods transfer posting of materials for toll manufacturing
  • Audits and reviews the completeness of supporting documents for import entries filed by the company's import broker

Key Responsibilities (2 of 2)

  • Audits and reviews the accuracy of the declared international exports (EEI) as to the price and quantity
  • Tracks and monitors shipment status at critical periods of the month.
  • Back up in posting basic vendor invoices - Non-ARIBA with Purchase Order for NA and EMEA region only.
  • Act as ancillary service and intelligence in providing feedback, resolution, and intelligence source for any process improvement breakthroughs. 
  • Handles and perform deep-dive analysis of escalated and unresolved task/issues related to freight transactions and provide issue resolution.
  • Act as a Tier 3 of support in handling and resolving S2P Helpdesk tickets related to Freight processing
  • Lead and coordinates process improvements initiatives and projects with AP Supervisor and AP teams 
  • Contribute to ensure that the team’s key performance metrics and targets are met.
  • Perform User Acceptance testing for any process change, system upgrade, and new company code setup
  • Perform, review and ensure all Freight Process documentation are updated

Job Qualifications

  • Bachelor’s Degree in Accountancy or equivalent
  • At least two to three years' work experience in Accounts Payable; specifically in Logistics and Supply Chain
  • Knowledgeable in SAP – purchasing, materials management, and reconciliation
  • Knowledgeable in Readsoft application and ARIBA Network
  • Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint
  • Work experience in a multi-national and/or shared service companies (preferred)
  • Detail-oriented and demonstrates ability to consistently meet targets and SLA
  • Results-oriented; proactive and can work with minimal supervision 
  • Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
  • Inclination to a continuous improvement culture for the process
  • Strong/Highly analytical and problem-solving skills 
  • Proficient in SAP R/3 (particularly Sales and Distribution, Logistics) 
  • Analytical and can work with minimum supervision