Accounts Payable Specialist

Job Description

Grace is seeking an Accounts Payable Specialist (Invoice Posting) to join our AP - Invoice Posting team! This role reports to the AP Supervisor located at the GBS in Manila. 

This position is responsible for performing high-level analysis of the different processes within the Accounts Payable team and coming up with recommendations and/or projects that would promote efficient AP operations. The AP Specialist is also responsible for processing vendor invoices, customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system, and vendor inquiries.  

Responsibilities

• Subject-Matter-Expert (SME) of all types in Account Payable Invoice processes such as Invoice dropping, Invoice verification, and Invoice posting.
• Analyze and process all complex invoices, on all types, from all regions and ensure process it within the agreed Service Level Agreement (SLAs).
• Analyzes and resolve escalated issue in all types of invoices basic and complex submitted to AP both via ARIBA network and AP Mailbox.
• Act as ancillary service and intelligence in providing feedback, resolution, and intelligence source for any process improvement breakthroughs.
• Provides posting support cross-functionally between regions.
• Coordinates and communicates with the local sites for any posting-related issues, and inquiries.
• Handles and perform deep-dive analysis of escalated and unresolved task/issues related to invoice posting and provide issue resolution.
• Act as a Tier 3 of support in handling and resolving S2P Helpdesk tickets related to invoice processing.
• Lead and coordinates process improvements initiatives and projects with AP Supervisor and AP teams.
• Secure metrics and reporting system generates operational reports, analyzes, and provides input to improve process efficiency.
• Contribute to ensure that the team’s key performance metrics and targets are met.
• Perform User Acceptance testing for any process change, system upgrade, and new company code set-up.
• Provide training in Invoice Posting processes to new hires.
• Provide refresher/cross-training in all Invoice Posting processes to AP Team Members.
• Perform review and maintain all AP Process documentation are updated. 

Required Qualifications

• Bachelor’s Degree in Accountancy or equivalent.
• At least four to five years of work experience in Accounts Payable.
• Knowledgeable in SAP – purchasing, materials management, and reconciliation.
• Knowledgeable in Readsoft application and ARIBA Network.
• Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint.
• Facilitative leadership skills and project management skills.
• Detail-oriented and demonstrates ability to consistently meet targets and SLA.
• Results-oriented; proactive and can work with minimal supervision
• Strong interpersonal skills-ability to communicate to all levels in the organization and across functions.
• Inclination to a continuous improvement culture for the process.
• Proven ability to work independently with little direction, along with being able to work effectively in as part of a Source to Pay support team.
• Strong/Highly analytical and problem-solving skills.

Preferred Qualifications

• Work experience in a multi-national and/or shared service companies.