Accounts Payable Specialist
Date: May 25, 2023
Location: Muntinlupa City, National Capital Region (NCR), PH, 1781
Company: W. R. Grace & Co.
Job Description
This position is responsible for performing high-level analysis of the different processes within the Accounts Payable team and coming up with recommendations and/or projects that would promote efficient AP operations. AP Specialist is also responsible for processing vendor invoices, customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system, and vendor inquiries.
Key Responsibilities
- Subject-Matter-Expert (SME) of all types in Account Payable Invoice processes such as Invoice dropping, Invoice verification, and Invoice posting
- Analyze and process all complex invoices, on all types, from all regions and ensure process it within the agreed Service Level Agreement (SLAs)
- Analyzes and resolve escalated issue in all types of invoices basic and complex submitted to AP both via ARIBA network and AP Mailbox
- Act as ancillary service and intelligence in providing feedback, resolution, and intelligence source for any process improvement breakthroughs
- Provides posting support cross-functionally between regions
- Coordinates and communicates with the local sites for any posting-related issues, and inquiries
- Handles and perform deep-dive analysis of escalated and unresolved task/issues related to invoice posting and provide issue resolution
- Act as a Tier 3 of support in handling and resolving S2P Helpdesk tickets related to invoice processing
- Lead and coordinates process improvements initiatives and projects with AP Supervisor and AP teams
- Secure metrics and reporting system generates operational reports, analyzes, and provides input to improve process efficiency
- Contribute to ensure that the team’s key performance metrics and targets are met
- Perform User Acceptance testing for any process change, system upgrade, and new company code set-up
- Provide training in Invoice Posting processes to new hires
- Provide refresher/cross-training in all Invoice Posting processes to AP Team Members
- Perform review and maintain all AP Process documentation are updated
Job Qualifications
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- Bachelor’s Degree in Accountancy or equivalent
- At least four to five years of work experience in Accounts Payable
- Knowledgeable in SAP – purchasing, materials management, and reconciliation
- Knowledgeable in Readsoft application and ARIBA Network
- Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint
- Work experience in a multi-national and/or shared service companies (preferred)
- Facilitative leadership skills and project management skills
- Detail-oriented and demonstrates ability to consistently meet targets and SLA
- Results-oriented; proactive and can work with minimal supervision
- Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
- Inclination to a continuous improvement culture for the process
- Proven ability to work independently with little direction, along with being able to work effectively in as part of a Source to Pay support team
- Strong/Highly analytical and problem-solving skills
Benefits
- Guaranteed 14th month Pay
- Above-market Retirement Plan Design
- LinkedIn Learning Access
- Established Performance Incentive Program
- HMO coverage for employees on day 1 (with pandemic coverage)
- Free HMO coverage for up to 3 qualified dependents
- Educational Assistance
Dignified Workplace Commitment: Grace is committed to providing a dignified and inclusive work environment for all employees and welcomes and encourages diversity. This means that all employees are entitled to be treated in a respectful, professional, and inclusive manner, regardless of gender, race, ethnicity, sexual orientation, disability, religion, or any other aspect of their identity.