Accounts Payable Specialist

Job Description

This position is responsible for performing high-level analysis of the different processes within the Accounts Payable team and coming up with recommendations and/or projects that would promote efficient AP operations. AP Specialist is also responsible for processing vendor invoices, customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system, and vendor inquiries.

Key Responsibilities

• Subject-Matter-Expert (SME) of all types in Account Payable Invoice processes such as Invoice dropping, Invoice verification, and Invoice posting
• Analyze and process all complex invoices, on all types, from all regions and ensure process it within the agreed Service Level Agreement (SLAs)
• Analyzes and resolve escalated issue in all types of invoices basic and complex submitted to AP both via ARIBA network and AP Mailbox
• Act as ancillary service and intelligence in providing feedback, resolution, and intelligence source for any process improvement breakthroughs
• Provides posting support cross-functionally between regions
• Coordinates and communicates with the local sites for any posting-related issues, and inquiries
• Handles and perform deep-dive analysis of escalated and unresolved task/issues related to invoice posting and provide issue resolution
• Act as a Tier 3 of support in handling and resolving S2P Helpdesk tickets related to invoice processing
• Lead and coordinates process improvements initiatives and projects with AP Supervisor and AP teams 
• Secure metrics and reporting system generates operational reports, analyzes, and provides input to improve process efficiency
• Contribute to ensure that the team’s key performance metrics and targets are met
• Perform User Acceptance testing for any process change, system upgrade, and new company code set-up
• Provide training in Invoice Posting processes to new hires
• Provide refresher/cross-training in all Invoice Posting processes to AP Team Members
• Perform review and maintain all AP Process documentation are updated

Job Qualifications

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• Bachelor’s Degree in Accountancy or equivalent
• At least four to five years of work experience in Accounts Payable
• Knowledgeable in SAP – purchasing, materials management, and reconciliation
• Knowledgeable in Readsoft application and ARIBA Network
• Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint
• Work experience in a multi-national and/or shared service companies (preferred)
• Facilitative leadership skills and project management skills 
• Detail-oriented and demonstrates ability to consistently meet targets and SLA
• Results-oriented; proactive and can work with minimal supervision 
• Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
• Inclination to a continuous improvement culture for the process
• Proven ability to work independently with little direction, along with being able to work effectively in as part of a Source to Pay support team 
• Strong/Highly analytical and problem-solving skills 

Benefits

• Guaranteed 14th month Pay
• Above-market Retirement Plan Design
• LinkedIn Learning Access
• Established Performance Incentive Program
• HMO coverage for employees on day 1 (with pandemic coverage)
• Free HMO coverage for up to 3 qualified dependents
• Educational Assistance

Dignified Workplace Commitment: Grace is committed to providing a dignified and inclusive work environment for all employees and welcomes and encourages diversity. This means that all employees are entitled to be treated in a respectful, professional, and inclusive manner, regardless of gender, race, ethnicity, sexual orientation, disability, religion, or any other aspect of their identity.