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Accounts Payable Specialist

Date: May 25, 2023

Location: Muntinlupa City, National Capital Region (NCR), PH, 1781

Company: W. R. Grace & Co.

Job Description

This position is responsible for performing high-level analysis of the different processes within the Accounts Payable team and coming up with recommendations and/or projects that would promote efficient AP operations. AP Specialist is also responsible for processing vendor invoices, customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system, and vendor inquiries.

Key Responsibilities

  • Subject-Matter-Expert (SME) of all types in Account Payable Invoice processes such as Invoice dropping, Invoice verification, and Invoice posting
  • Analyze and process all complex invoices, on all types, from all regions and ensure process it within the agreed Service Level Agreement (SLAs)
  • Analyzes and resolve escalated issue in all types of invoices basic and complex submitted to AP both via ARIBA network and AP Mailbox
  • Act as ancillary service and intelligence in providing feedback, resolution, and intelligence source for any process improvement breakthroughs
  • Provides posting support cross-functionally between regions
  • Coordinates and communicates with the local sites for any posting-related issues, and inquiries
  • Handles and perform deep-dive analysis of escalated and unresolved task/issues related to invoice posting and provide issue resolution
  • Act as a Tier 3 of support in handling and resolving S2P Helpdesk tickets related to invoice processing
  • Lead and coordinates process improvements initiatives and projects with AP Supervisor and AP teams 
  • Secure metrics and reporting system generates operational reports, analyzes, and provides input to improve process efficiency
  • Contribute to ensure that the team’s key performance metrics and targets are met
  • Perform User Acceptance testing for any process change, system upgrade, and new company code set-up
  • Provide training in Invoice Posting processes to new hires
  • Provide refresher/cross-training in all Invoice Posting processes to AP Team Members
  • Perform review and maintain all AP Process documentation are updated

Job Qualifications


  • Bachelor’s Degree in Accountancy or equivalent
  • At least four to five years of work experience in Accounts Payable
  • Knowledgeable in SAP – purchasing, materials management, and reconciliation
  • Knowledgeable in Readsoft application and ARIBA Network
  • Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint
  • Work experience in a multi-national and/or shared service companies (preferred)
  • Facilitative leadership skills and project management skills 
  • Detail-oriented and demonstrates ability to consistently meet targets and SLA
  • Results-oriented; proactive and can work with minimal supervision 
  • Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
  • Inclination to a continuous improvement culture for the process
  • Proven ability to work independently with little direction, along with being able to work effectively in as part of a Source to Pay support team 
  • Strong/Highly analytical and problem-solving skills 


  • Guaranteed 14th month Pay
  • Above-market Retirement Plan Design
  • LinkedIn Learning Access
  • Established Performance Incentive Program
  • HMO coverage for employees on day 1 (with pandemic coverage)
  • Free HMO coverage for up to 3 qualified dependents
  • Educational Assistance


Dignified Workplace Commitment: Grace is committed to providing a dignified and inclusive work environment for all employees and welcomes and encourages diversity. This means that all employees are entitled to be treated in a respectful, professional, and inclusive manner, regardless of gender, race, ethnicity, sexual orientation, disability, religion, or any other aspect of their identity.