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Accounts Payable Specialist

Date: Mar 6, 2023

Location: Muntinlupa City, National Capital Region (NCR), PH, 1781

Company: W. R. Grace & Co.

Job Description

This position is responsible for processing vendor invoices, customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system and vendor inquiries, and ensure SOX compliance.

Key Responsibilities

  •  Receives, reviews, and analyzes Non ARIBA invoices sent by the vendor 
  • Posts invoices such as Consignment, Freight, FI and Non ARIBA Invoices in all regions within the agreed Service Level Agreement (SLAs).
  • Review and process invoices routed in work cycle by the AP Associate that needs further analysis due to discrepancy in PO and Invoice
  • Process urgent request from stakeholders and/or AP Manager / AP Supervisor 
  • Provides quality resolutions and communicate issues encountered in non-complex vendor invoices such as Consignment, Freight, FI and Non ARIBA Invoices in all regions
  • Act as a back up in verifying invoices received and ensure accurate capturing of data from invoice to Readsoft Verify Module within the agreed Service Level Agreement (SLAs)
  • Contribute to ensuring that the team’s key performance metrics and targets are met.
  • Handle generating Accounts Payable reports from SAP
  • Act as a back up in processing invoices with special instruction/s. 

Job Qualifications

 

  • At least two to three years working experience in Accounts Payable
  • Knowledgeable in SAP – purchasing, materials management and reconciliation
  • Proficient in MS applications, including but not limited to Excel, Word and PowerPoint
  • Work experience in a multi-national and/or shared service companies (preferred)
  • Able to handle multiple tasks and follow detailed instructions with accuracy
  • Able to work flexible hours or shifting schedules as required by the business
  • Detail oriented and demonstrates ability to consistently meet targets and SLA
  • Results oriented; proactive and can work with minimal supervision 
  • Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
  • Inclination to a continuous improvement culture for the process

Benefits

  • Guaranteed 14th month Pay
  • Above-market Retirement Plan Design
  • LinkedIn Learning Access
  • Established Performance Incentive Program
  • HMO coverage for employees on day 1 (with pandemic coverage)
  • Free HMO coverage for up to 3 qualified dependents
  • Educational Assistance

 

Dignified Workplace Commitment: Grace is committed to providing a dignified and inclusive work environment for all employees and welcomes and encourages diversity. This means that all employees are entitled to be treated in a respectful, professional, and inclusive manner, regardless of gender, race, ethnicity, sexual orientation, disability, religion, or any other aspect of their identity.