Accounts Payable Administrator

Date: May 22, 2024

Location: Muntinlupa City, National Capital Region (NCR), PH, 1781

Company: W. R. Grace & Co.

Job Description

This position is responsible for processing vendor invoices, and customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in financial system, and vendor inquiries.

Key Responsibilities

  • Receives, reviews, and analyzes Non-ARIBA invoices sent by the vendor 
  • Posts invoices such as Consignment, Freight, FI and Non-ARIBA Invoices in all regions within the agreed Service Level Agreement (SLAs).
  • Review and process invoices routed in workcycle by the AP Associate that needs further analysis due to discrepancy in PO and Invoice
  • Process urgent requests from stakeholders and/or AP Manager/AP Supervisor 
  • Provides quality resolutions and communicate issues encountered in non-complex vendor invoices such as Consignment, Freight, FI, and Non-ARIBA Invoices in all regions
  • Act as a backup in verifying invoices received and ensure accurate capturing of data from invoice to Readsoft Verify Module within the agreed Service Level Agreement (SLAs)
  • Contribute to ensuring that the team’s key performance metrics and targets are met.
  • Handle generating Accounts Payable reports from SAP
  • Act as a backup in processing invoices with special instruction/s. 

Job Qualifications

  • At least two to three years of working experience in Accounts Payable
  • Knowledgeable in SAP – purchasing, materials management, and reconciliation
  • Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint
  • Work experience in multi-national and/or shared service companies (preferred)
  • Able to handle multiple tasks and follow detailed instructions with accuracy
  • Able to work flexible hours or shifting schedules as required by the business
  • Detail-oriented and demonstrates ability to consistently meet targets and SLA
  • Results-oriented; proactive and can work with minimal supervision 
  • Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
  • Inclination to a continuous improvement culture for the process