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Accounts Payable Administrator
Date: May 22, 2023
Location: Muntinlupa City, National Capital Region (NCR), PH, 1781
Company: W. R. Grace & Co.
Job Description
This position is responsible for processing vendor invoices, and customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in the financial system, and vendor inquiries.
Key Responsibilities
- Receives, reviews, and analyzes Non-ARIBA invoices sent by the vendor
- Posts invoices such as Consignment, Freight, FI and Non-ARIBA Invoices in all regions within the agreed Service Level Agreement (SLAs).
- Review and process invoices routed in workcycle by the AP Associate that needs further analysis due to discrepancy in PO and Invoice
- Process urgent requests from stakeholders and/or AP Manager/AP Supervisor
- Provides quality resolutions and communicate issues encountered in non-complex vendor invoices such as Consignment, Freight, FI, and Non-ARIBA Invoices in all regions
- Act as a backup in verifying invoices received and ensure accurate capturing of data from invoice to Readsoft Verify Module within the agreed Service Level Agreement (SLAs)
- Contribute to ensuring that the team’s key performance metrics and targets are met.
- Handle generating Accounts Payable reports from SAP
- Act as a backup in processing invoices with special instruction/s.
Job Qualifications
- At least two to three years of working experience in Accounts Payable
- Knowledgeable in SAP – purchasing, materials management, and reconciliation
- Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint
- Work experience in multi-national and/or shared service companies (preferred)
- Able to handle multiple tasks and follow detailed instructions with accuracy
- Able to work flexible hours or shifting schedules as required by the business
- Detail-oriented and demonstrates ability to consistently meet targets and SLA
- Results-oriented; proactive and can work with minimal supervision
- Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
- Inclination to a continuous improvement culture for the process