Accounts Payable Administrator

Job Description

This position is responsible for processing vendor invoices, and customer refunds – including verification for accuracy of transactions and compliance with company policy, data entry in the financial system, and vendor inquiries.

Key Responsibilities

• Receives, reviews, and analyzes Non-ARIBA invoices sent by the vendor 
• Posts invoices such as Consignment, Freight, FI and Non-ARIBA Invoices in all regions within the agreed Service Level Agreement (SLAs).
• Review and process invoices routed in workcycle by the AP Associate that needs further analysis due to discrepancy in PO and Invoice
• Process urgent requests from stakeholders and/or AP Manager/AP Supervisor 
• Provides quality resolutions and communicate issues encountered in non-complex vendor invoices such as Consignment, Freight, FI, and Non-ARIBA Invoices in all regions
• Act as a backup in verifying invoices received and ensure accurate capturing of data from invoice to Readsoft Verify Module within the agreed Service Level Agreement (SLAs)
• Contribute to ensuring that the team’s key performance metrics and targets are met.
• Handle generating Accounts Payable reports from SAP
• Act as a backup in processing invoices with special instruction/s. 

Job Qualifications

• At least two to three years of working experience in Accounts Payable
• Knowledgeable in SAP – purchasing, materials management, and reconciliation
• Proficient in MS applications, including but not limited to Excel, Word, and PowerPoint
• Work experience in multi-national and/or shared service companies (preferred)
• Able to handle multiple tasks and follow detailed instructions with accuracy
• Able to work flexible hours or shifting schedules as required by the business
• Detail-oriented and demonstrates ability to consistently meet targets and SLA
• Results-oriented; proactive and can work with minimal supervision 
• Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
• Inclination to a continuous improvement culture for the process