Shipping Assistant

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Date: Sep 12, 2024

Location: Kuantan, 06, MY, 26080

Company: W. R. Grace & Co.

Job Description

We’re hiring a Shipping Assistant for WR Grace Specialty Chemicals (M) Sdn Bhd located at Gebeng Industrial Area , Kuantan Pahang  who will report to the Logistics Executive ( Shipping ) . She/he will be responsible for shipping activities in the Logistics Department.

Responsibilities

  • Receiving all orders from Order Fulfilment Team, and to acknowledge the receiving of such orders.  Plan and commit for shipping all orders received.
  • To consider production plans and schedules on scheduled basis, incorporating planned inventory buildup and all sales requirements.
  • Provide required management reports on timely manner and other clerical support functions for the department.;
    • Requires planning and scheduling skills. By creating a schedule of all the incoming and outgoing shipments and a list of tasks to complete as this helps to ensure outgoing shipments arrive on time.
    • To create plans when working with suppliers, letting them know what materials to order.
  • To assist the inventory management team with inventory reconciliation activities;
    • To be responsible for reconciliation of variances and up-dating of stock-take into SAP and PTS
  • To be responsible for secondary job activities (i.e sampling, filings, purchasing activities, etc) amongst Shipping Assistant. 
  • To assist shipping executive in initiate and implement best practices in shipping process.     
  • Co-ordinating with customer service, shipping assistants, planners and logistics, production, quality, and tech service to ensure timely shipments,
  • Ensure that required shipping schedule is met,
  • Correct and timely shipping documents are issued,
  • Correct and timely information is captured (i.e. SAP, PTS, etc.),
  • Prepare correctly and submit on timely basis reports that are required,
  • Liaise with freight forwarders on shipments bookings
  • Assist in liaising with customer service and freight forwarders on delivery and schedules
  • To interact with sales and carriers as needed to resolve shipping issues.
  • To carry out job functions /ad-hoc duties delegated by the Supervisor from time to time.

Required Qualifications

  • Minimum SPM or Certificate in Shipping with 2-5 years of experience in logistics/shipping related areas would be an advantage.
  • Experience with SAP
  • Good English communication skills and ability to work independently and under pressure.