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International Payroll Specialist

Date: Jun 27, 2019

Location: Columbia, MD, US, 21044

Company: W. R. Grace & Co.

Requisition ID: 3668 

Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company’s two industry-leading business segments—Catalysts Technologies and Materials Technologies—provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 3,900 people in over 30 countries.

Job Description

The Senior Payroll Specialist will be a part of the Grace Global Payroll team and be responsible for full life cycle payroll activities for a set of specific international countries – as well as review/approve other countries.  It is critical that the individual in this role have a strong customer service orientation and high level of accuracy and be able to contribute ideas to continuous improvement in systems and processes. Responsibilities include:   



  • Understand and perform all phases of the payroll and timekeeping processes for specific countries and train/Understand other defined countries to act as ‘back-up’ if necessary
  • Manage workflow to ensure all payroll transactions are processed accurately and timely
  • Perform audit of payroll registers prior to transmission and validate confirmed reports
  • Create practices to minimize company risk pertaining to payroll tax compliance by country
  • Audit employee timesheets to verify hours worked and supervisor approval to include follow-up when needed
  • Assist with implementation of company timekeeping systems where applicable (Kronos)
  • Load import files received from various stakeholders; research and email appropriate audience of file issues
  • Research and investigate payroll discrepancies and employee payroll issues
  • Understand/research proper taxation of employer paid benefits and country specific payroll tax laws
  • Continuously evaluate, analyze and streamline payroll processes – possibly assist with changing payroll providers
  • Assist with garnishment administration and other special payroll deductions where applicable
  • Process monthly, quarterly, and year-end (other local statutory) reporting 
  • Generate variety of payroll reports to include monthly, quarterly and year-end reporting and special reports requested by business leaders
  • Assists in payroll general ledger accounts reconciliations where applicable
  • Process off cycle pay runs and process manual checks 
  • Create and maintain SOP/Check-lists and ensures that policies and procedures are being adhered to (i.e. salary increases, bonus payouts and other compensation transactions) – keep written procedures updated
  • Build strong working relationships with HR Partners, Benefits Team, Accounting and others
  • Partner with Mobility and International Tax to record Commuter and Country Assignee’s pay(s)
  • Liaise with Treasury to handle reporting of Equity payments; Lead Monthly calls with EU HR Team
Required Skills
  • AAs degree in accounting or business administration with 4-6 years of International payroll experience or minimum of 8 years of International payroll processing experience in lieu of a degree


Required Experience
  • General accounting knowledge, including knowledge of payroll accounting
  • Excellent customer service skills and ability to work effectively with all personality types and under strict deadlines
  • High level of professionalism and demonstrated ability to communicate with various levels of management
  • Proficient in ADP Streamline and Excel
  • Ability to handle sensitive and confidential material; Effective decision-making, problem-solving, and analytical skills; Strong organizational, multi-tasking, and prioritizing skills
Preferred Qualifications
  • Experience with Kronos timekeeping

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

Nearest Major Market: Baltimore