Executive Assistant

Job Description

We’re hiring an Executive Assistant to support the SVP HR, Chief Human Resources Officer (CHRO) along with support to other leaders on the HR and Communications teams. The primary responsibility is to effectively manage the CHRO’s time and act as liaison between executives, customers and vendors, employees, and others. You must have prior experience working independently, making effective decisions to solve problems that require a sense of urgency, at times with limited information. You should be forward-thinking and have a long-term planning view to the work and ability to anticipate the CHRO’s needs. Prior experience leading projects and events along with playing a leadership role on behalf of the CHRO is also needed.

Responsibilities

• Perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization
• Represent the company in a mature, flexible and professional manner, as an initial point of contact for employees, visitors, customers, and executives
• Arrange international and domestic business travel; create itineraries and agendas; schedule flights, transportation, lodging; coordinate calendars, appointments, meeting/event arrangements, and submit and track expenses
• Prepare presentations
• Prepare routine correspondence, reports, forms/documents, department filings, presentations, agendas, minutes, etc.  May be required to prepare from rough draft or general verbal instructions.  Must be able to prepare complex correspondence that requires high attention to detail.
• Member of the Grace Leadership Team Exec Admin Group and Monthly Admin Group Meetings and disseminate important information. Part of Exec Admin team back up coverage
• Provide back-up support to the CEO’s Sr. Executive Assistant
• Work on special projects
• Provide admin support to CHRO’s Leadership Team as needed

Required Qualifications

• Proficient with MS Office, (including MS Word, Excel and PowerPoint), SharePoint, and Outlook
• Proven track record of engaging with variety of roles within international corporations
• Team player with strong interpersonal skills and professional presence
• Self-motivated, takes initiative and can work with little direction; strong multi-tasking, organizational skills and detail-orientation; Strong critical thinking and analytical skills
• Comfortable with highly sensitive information
• Ability to work in a dynamic, fast paced, technical environment with competing priorities
• Must be detail-oriented with strong focus on accuracy
• H.S. Diploma with a minimum of 10 years of experience supporting a C-Level Business Leader to include working for a global company
• Experience coordinating international travel and using global systems (Concur, Ariba)

Preferred Qualifications

• B.S. Degree 
• SAP
• Strong project management experience to include event coordination

Benefits

• Medical, Dental, Vision Insurance
• Life Insurance and Disability
• Grace Wellness Program
• Flexible Workplace
• Retirement Plans
• 401(k) Company Match - Dollar to dollar up to the first 6%
• Paid Vacation and Holidays
• Parental Leave
• Tuition Reimbursement
• Company Donation Match Program

Other Compensation