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Executive Assistant

Date: Nov 10, 2022

Location: Columbia, MD, US, 21044

Company: W. R. Grace & Co.

Requisition ID: 21168 

Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company’s two industry-leading business segments—Catalysts Technologies and Materials Technologies—provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 4,300 people in over 30 countries.

Job Description

Assist the SVP, General Counsel & Secretary, along with shared support for the overall Legal Department. This role serves as the administrative face and point of contact for the Legal Department.  The primary responsibility is to effectively manage administrative and coordinating functions for the SVP and the Legal Department.  You must have prior experience working independently, anticipating needs, proactively following up to assure action, influencing without authority and otherwise making effective decisions to solve problems that require a sense of urgency. You should be forward thinking and have a long-term planning view to the work and ability to anticipate the SVP’s needs. Prior experience supporting General Counsel(s) in a large corporate legal environment is preferred.

Responsibilities

  • Perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization
  • Represent the company in a mature, flexible and professional manner, as an initial point of contact for employees, visitors, customers and executives
  • Manage the General Counsel’s calendar
  • Arrange international and domestic business travel; create itineraries and agendas, schedule flights, transportation, lodging, visas; coordinate calendars, appointments, meeting/event arrangements, and submit and track expenses
  • Prepare correspondence, reports, forms/documents, presentations, agendas, minutes, etc.  May be required to prepare from rough draft or general verbal instructions.  Must be able to prepare complex correspondence that requires high attention to detail.
  • Member of the Leadership Team Exec Admin Group and Monthly Admin Group Meetings and disseminate important information. Part of Exec Admin team back up coverage
  • Manage or work on special projects
  • Provide admin support to other members of the Legal Department as needed
  • Promote engagement within Legal Department and broader company

Required Qualifications

  • Excellent verbal and written communications skills
  • Sensitivity and discretion to work with highly confidential information
  • Self-starter with advanced Word, PowerPoint, Excel, SAP and Outlook hands-on knowledge, along with comfort with databases and other software
  • Ability to multitask, flexible, trustworthy, and technologically advanced
  • Must be detail oriented, have excellent organizational skills, handle multiple tasks, able to prioritize effectively and work well under pressure
  • Positive, can-do attitude and approach
  • H.S. diploma with a minimum of 5 years of experience supporting a member of the Executive team
  • Executive support for General Counsel or senior legal executive

Preferred Qualifications

  • Bachelor’s Degree 
  • Executive support for General Counsel in a large, global corporate environment
  • Strong project management experience

Benefits

  • Medical, Dental, Vision Insurance
  • Life Insurance and Disability
  • Grace Wellness Program
  • Flexible Workplace
  • Retirement Plans
  • 401(k) Company Match - Dollar to dollar up to the first 6%
  • Paid Vacation and Holidays
  • Parental Leave
  • Tuition Reimbursement
  • Company Donation Match Program

 

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.


Nearest Major Market: Baltimore