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Executive Assistant

Date: Sep 23, 2022

Location: Columbia, MD, US, 21044

Company: W. R. Grace & Co.

Requisition ID: 20988 

Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company’s two industry-leading business segments—Catalysts Technologies and Materials Technologies—provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 4,300 people in over 30 countries.

Job Description

Assist the SVP, Strategy, Planning & Integration, along with support for the Growth and Integration Team and Corporate Development Team. The primary responsibility is to effectively manage the SVP’s time and act as liaison between executives, customers and vendors, employees and others. You must have prior experience working independently, making effective decisions to solve problems that require a sense of urgency, at times with limited information. You should be forward thinking and have a long-term planning view to the work and ability to anticipate the SVP’s needs. Prior experience leading projects along with playing a leadership role on behalf of the SVP is also needed.

Responsibilities

  • Perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization
  • Represent the company in a mature, flexible and professional manner, as an initial point of contact for employees, visitors, customers and executives
  • Arrange international and domestic business travel; create itineraries and agendas, schedule flights, transportation, lodging, visas; coordinate calendars, appointments, meeting/event arrangements, and submit and track expenses
  • Prepare presentation for Board of Directors
  • Prepare routine correspondence, reports, forms/documents, department filings presentations, agendas, minutes, etc.  May be required to prepare from rough draft or general verbal instructions.  Must be able to prepare complex correspondence that requires high attention to detail.
  • Member of the Grace Leadership Team Exec Admin Group and Monthly Admin Group Meetings and disseminate important information. Part of Exec Admin team back up coverage
  • Work on special projects
  • Provide admin support to the SVP’s Leadership Team as needed
  • On-boarding of new hires
  • Assist in organizing annual internal meetings such as the Grace Leader Meeting
  • SAP/Workcycle/Ariba: Create new vendor records, Open POs, Process goods receipts, Troubleshoot payment issues, Contact with vendors.

Required Qualifications

  • Excellent verbal and written communications skills
  • Required to work with highly confidential information
  • Self-starter with advanced Word, PowerPoint, Excel, SAP and Outlook hands-on knowledge
  • Ability to multitask, flexible, trustworthy, and technologically advanced
  • Must be detail oriented, have excellent organizational skills, handle multiple tasks and work well under pressure
  • H.S. Diploma with a minimum of 5 years of experience supporting a C-Level Business Leader to include working for a global company
  • Experience coordinating international travel and using global systems (Concur, Ariba)

 

Preferred Qualifications

  • B.S. Degree 
  • SAP
  • Strong project management experience

Benefits

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.


Nearest Major Market: Baltimore