Executive Assistant

Job Description

We are hiring an Executive Assistant to join our team to support the President, Specialty Catalysts. This role will have the primary responsibility of effectively managing the President's and Vice President Sales time and act as liaison between executives, customers and vendors, employees, and others.
You must have prior experience working independently, making effective decisions to solve problems that require a sense of urgency, at times with limited information. You should be forward-thinking and have a long-term planning view to the work and ability to anticipate the President’s needs. Prior experience leading projects and events along with playing a leadership role on behalf of the President is also needed.
 

Responsibilities

• Perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization.
• Represent the company in a mature, flexible, and professional manner, as an initial point of contact for employees, visitors, customers, executives, and the Board of Directors.
• Arrange international and domestic business travel; create itineraries and agendas; schedule flights, transportation, lodging; coordinate calendars, appointments, meeting/event arrangements, and submit and track expenses.
• Prepare presentation for Board of Directors and Board Sustainability Committee meetings.
• Prepare routine correspondence, reports, forms/documents, department filings presentations, agendas, minutes, etc. May be required to prepare from rough draft or general verbal instructions. Must be able to prepare complex correspondence that requires high attention to detail.
• Member of the Grace Leadership Team Exec Admin Group and Monthly Admin Group Meetings and disseminate important information. Part of Exec Admin team back up coverage
• Work on special projects, eg. visa applications.
• Provide admin support to other members on the Leadership Team as needed.

Required Qualifications

• Excellent verbal and written communications skills.
• Required to work with highly confidential information.
• Self-starter with advanced Word, PowerPoint, Excel, SAP, and Outlook hands-on knowledge.
• Ability to multitask, flexible, trustworthy, and technologically advanced.
• Must be detail oriented, have excellent organizational skills, manage multiple tasks, and work well under pressure.
• H.S. Diploma with a minimum of 10 years of experience supporting a C-Level Business Leader to include working for a global company.
• Experience coordinating international travel and using global systems (Concur, Ariba).

Preferred Qualifications

• B.S. Degree 
• SAP
• Strong project management experience to include event coordination

Benefits

Medical, Dental, Vision Insurance
Life Insurance and Disability
Grace Wellness Program
Flexible Workplace
Retirement Plans 
401(k) Company Match – Dollar to dollar up to the first 6%
Paid Vacation and Holidays
Parental Leave
Tuition Reimbursement
Company Donation Match Program
 
https://grace.com/people-and-careers/working-at-grace/benefits/us-employee-benefits-summary/