Executive Assistant

Date: Sep 15, 2023

Location: Columbia, MD, US, 21044

Company: W. R. Grace & Co.

Requisition ID: 22115 

Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company’s two industry-leading business segments—Catalysts Technologies and Materials Technologies—provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 4,300 people in over 30 countries.

Job Description

We are hiring an Executive Assistant to join our team to support the President of Refining Technologies. This role will have the primary responsibility of effectively managing the President's time and act as a liaison between executives, customers and vendors, employees and others.

You must have prior experience working independently, making effective decisions to solve problems that require a sense of urgency, and at times with limited information. You should be forward-thinking and have a long-term planning view to the work and ability to anticipate the President’s needs. Prior experience leading projects and events along with playing a leadership role on behalf of the President is also needed.


  • Perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization
  • Represent the company in a mature, flexible and professional manner, as an initial point of contact for employees, visitors, customers, executives and the Board of Directors
  • Arrange international and domestic business travel; create itineraries and agendas; schedule flights, transportation, lodging; coordinate calendars, appointments, meeting/event arrangements, and submit and track expenses
  • Prepare presentation for Board of Directors and Board Sustainability Committee meetings
  • Prepare routine correspondence, reports, forms/documents, department filings presentations, agendas, minutes, etc. May be required to prepare from rough draft or general verbal instructions. Must be able to prepare complex correspondence that requires high attention to detail.
  • Member of the Grace Leadership Team Exec Admin Group and Monthly Admin Group Meetings and disseminate important information. Part of Exec Admin team back up coverage
  • Work on special projects, eg. visa applications
  • Provide admin support to the Leadership Team as needed

Required Qualifications

  • Excellent verbal and written communications skills.
  • Required to work with highly confidential information.
  • Self-starter with advanced Word, PowerPoint, Excel, SAP and Outlook hands-on knowledge.
  • Ability to multitask, flexible, trustworthy, and technologically advanced.
  • Must be detail oriented, have excellent organizational skills, handle multiple tasks and work well under pressure.
  • H.S. Diploma with a minimum of 10 years of experience supporting a C-Level Business Leader to include working for a global company
  • Experience coordinating international travel and using global systems (Concur, Ariba)

Preferred Qualifications

  • B.S. Degree 
  • SAP
  • Strong project management experience to include event coordination


U.S. Employee Benefits Summary (grace.com)

  • Medical, Dental, Vision Insurance
  • Life Insurance and Disability
  • Grace Wellness Program
  • Flexible Workplace
  • Retirement Plans 
  • 401(k) Company Match – Dollar to dollar up to the first 6%
  • Paid Vacation and Holidays
  • Parental Leave

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

Nearest Major Market: Baltimore