Executive Assistant

Job Description

We are hiring an Executive Assistant to join our team to support the Senior Vice President, Environmental Health Safety Security & Quality.  This role will have the primary responsibility of effectively managing the Senior Vice President's time and act as liaison between executives, customers and vendors, employees and others.

Responsibilities

• Perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization
• Represent the company in a mature, flexible and professional manner, as an initial point of contact for employees, visitors, customers, executives and the Board of Directors
• Arrange international and domestic business travel; create itineraries and agendas; schedule flights, transportation, lodging; coordinate calendars, appointments, meeting/event arrangements, and submit and track expenses
• Prepare presentation for Board of Directors and Board Sustainability Committee meetings
• Prepare routine correspondence, reports, forms/documents, department filings presentations, agendas, minutes, etc.  May be required to prepare from rough draft or general verbal instructions.  Must be able to prepare complex correspondence that requires high attention to detail.
• Member of the Grace Leadership Team Exec Admin Group and Monthly Admin Group Meetings and disseminate important information. Part of Exec Admin team back up coverage
• Work on special projects, eg. visa applications
• Provide admin support to the CSO’s Leadership Team as needed

Required Qualifications

• Excellent verbal and written communications skills.
• Required to work with highly confidential information.
• Self-starter with advanced Word, PowerPoint, Excel, SAP and Outlook hands-on knowledge.
• Ability to multitask, flexible, trustworthy, and technologically advanced.
• Must be detail oriented, have excellent organizational skills, handle multiple tasks and work well under pressure.
• H.S. Diploma with a minimum of 5 years of experience supporting a C-Level Business Leader to include working for a global company
• Experience coordinating international travel and using global systems (Concur, Ariba)

Preferred Qualifications

• B.S. Degree 
• SAP
• Strong project management experience to include event coordination

Benefits

• Medical, Dental, Vision Insurance
• Life Insurance and Disability
• Grace Wellness Program
• Flexible Workplace
• Retirement Plans 
• 401(k) Company Match – Dollar to dollar up to the first 6%
• Paid Vacation and Holidays
• Parental Leave
• Tuition Reimbursement
• Company Donation Match Program

https://grace.com/people-and-careers/working-at-grace/benefits/us-employee-benefits-summary/

Other Compensation