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Corporate Paralegal

Date: Mar 22, 2023

Location: Columbia, MD, US, 21044

Company: W. R. Grace & Co.

Requisition ID: 21686 

Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company’s two industry-leading business segments—Catalysts Technologies and Materials Technologies—provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 4,300 people in over 30 countries.

Job Description

W. R. Grace & Co.’s (“Company”) Legal Department is seeking an experienced, organized, and detail-oriented Corporate Paralegal to help support its U.S. and Non-U.S. subsidiaries and corporate real estate matters. You will be based at our corporate headquarters in Columbia, Maryland. As a key member of the Legal Department, you will work alongside Grace’s in-house Counsel, outside counsel and business team members to support the businesses, mergers and acquisitions, matters relating to subsidiary governance, transactional due diligence, real estate matters and entity maintenance.


  • Prepare minutes, resolutions, consents, notices, powers of attorney and other documentation relating to U.S. and Non-U.S. subsidiaries.
  • Maintain corporate organizational documents and records such as charters, bylaws, minute books, shareholder ledgers and stock certificates.
  • Maintain minute books, legal databases, and company-related files.
  • Arrange and track board meetings, track directors, officers, and representatives.
  • Arrange for a variety of documents to be signed by executives and/or directors regarding Grace’s U.S. and Non-U.S. subsidiaries, original ink signatures and through DocuSign.
  • Manage annual report filings with State Secretaries of State, UCC searches, and related matters, including corporate service company relationships.
  • Maintain CSC (Corporation Service Company) Entity Management System, keep it updated with changes of directors and officers for the subsidiaries, upload documents into the system.
  • Prepare regular and periodic subsidiary reports for management.
  • Respond to internal requests for corporate information and documents.
  • Handle notarization, apostilling, consularization, and other document certification procedures.
  • Handle special projects, as required.
  • Process Entity Management invoices for Grace and its subsidiaries.
  • Review Guest User Access approvals for Grace’s Teams and SharePoint Sites; review confidentiality sections of agreements.
  • Establish and maintain document sharing sites as requested
  • Work on real estate matters, including acquiring and divesting real estate and other assets.
  • Other responsibilities as assigned.

Required Qualifications

  • Bachelor’s degree or a paralegal certificate.
  • Minimum 3 years of corporate support experience as a Paralegal or Legal Specialist at a law firm or in-house legal department.
  • Superior organization skills and ability to manage documents.
  • Effective analytical, critical thinking, organization and problem-solving skills.
  • Excellent writing and editing ability as well as superior attention to detail.
  • Demonstrated interpersonal and communication skills and a commitment to professionalism and collegiality.
  • Ability to effectively and efficiently manage numerous projects under time-sensitive deadlines.
  • Proven ability to collaborate effectively with team members, outside counsel, and third parties, as well as work independently.
  • Thorough knowledge and experience in Microsoft Office products (Word, Outlook, Excel, PowerPoint), SharePoint, and Entity Management Systems
  • Demonstrated aptitude for learning new subjects and technologies.

Preferred Qualifications

  • Notary public or ability to become one



  • Medical, Dental, Vision Insurance
  • Life Insurance and Disability
  • Grace Wellness Program
  • Flexible Workplace
  • Retirement Plans 
  • 401(k) Company Match – Dollar to dollar up to the first 6%
  • Paid Vacation and Holidays
  • Parental Leave
  • Tuition Reimbursement
  • Company Donation Match Program

Other Compensation

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

Nearest Major Market: Baltimore