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Administrative Assistant

Date: Nov 23, 2022

Location: Baltimore, MD, US, 21226

Company: W. R. Grace & Co.

Requisition ID: 21262 

Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company’s two industry-leading business segments—Catalysts Technologies and Materials Technologies—provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 4,300 people in over 30 countries.

Job Description

We are hiring an Administrative Assistant to work at our Process Innovation and Quality (PIQ) facility. This individual would be responsible for performing a wide variety of clerical and administrative functions for the Analytical Services Center (ASC) and Process Innovation Center (PIC) that includes operations and logistics support for the overall PIQ facility.



  • Process SAP/SAP Ariba purchase requisitions, SAP/SAP Ariba goods receipts, and other purchases for labs, pilot plant operations, capital projects, and building/office supplies.
  • Prepare, record, verify, analyze and report accounts payable/receivable transactions.
  • Manage ISO timelines, maintain ISO records, and manage lab notebooks.
  • Assist with the creation of training events and the distribution of training materials.
  • Assist with set up of Aspire training modules and manage training records.
  • Support Enablon MOC implementation.
  • Provide administrative support for calendars, meetings, catering, and travel arrangements.
  • Prepare data/presentation reports using Microsoft PowerPoint, Word, and Excel.
  • Set up mailing lists and assist with building communications.
  • Assist with management of SharePoint sites.
  • Organize document printing services.
  • Secure onboarding items for employees.
  • Organize shipments to/from Grace sites or customers.
  • Carry out special projects and assignments, as requested.
  • Comply with all environmental, health, safety, and process safety standards and procedures. Report hazards, deviations, and injuries in a timely manner.

Required Qualifications

  • High School diploma
  • At least 2 years of administrative experience
  • SAP or other ERP functions
  • Advanced Microsoft Word, PowerPoint, and Excel hands-on knowledge
  • Must be able to wear PPE and go into the lab or pilot plant settings, as needed

Preferred Qualifications

  • Associate Degree.
  • Experience working in an R&D or manufacturing environment.



Medical, Dental, Vision Insurance

Life Insurance and Disability

Grace Wellness Program

Flexible Workplace

Retirement Plans 

401(k) Company Match – Dollar to dollar up to the first 6%

Paid Vacation and Holidays

Parental Leave

Tuition Reimbursement

Company Donation Match Program

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.

Nearest Major Market: Baltimore