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Administrative Assistant

Date: Feb 4, 2019

Location: Columbia, MD, US, 21044

Company: W. R. Grace & Co.

Requisition ID: 3287 

Built on talent, technology, and trust, Grace is a leading global supplier of catalysts and engineered materials. The company’s two industry-leading business segments—Catalysts Technologies and Materials Technologies—provide innovative products, technologies, and services that enhance the products and processes of our customers around the world. Grace employs approximately 3,900 people in over 30 countries.

Job Description

We're hiring an Administrative Assistant who will be responsible for overall general office duties and will provide support, together with the Contract Administrator/Administrator, for the Technology Licensing team of 32 people who are located in the U.S.   The candidate must be able to juggle multiple responsibilities and priorities and can work with a team of various functional backgrounds, including operations, maintenance, engineering, marketing and management. Responsibilities include:

 

  • Managing calendars and arranging meetings
  • Coordinating travel arrangements
  • Ordering office supplies.
  • Organize workload to comply with deadlines and priorities, prepare routine correspondence, reports, forms and department filing.
  • Assist in the copying and shipping of Process Design Packages, Operational Guide and Technical Manuals to clients.
  • Assist in preparation of training materials for clients.
  • Carry out special projects and assignments as requested.
  • Assist in ordering and shipping supplies, obtaining or renewing visas and passports, prepare company support letters to various foreign consulates and embassies and invitation letters for foreigners coming to the U.S.

Required Skills

  • Proficient in Word, Excel, Power Point and Adobe Acrobat
  • Strong attention to detail
  • Ability to meet strict deadlines
  • Strong organizational skills
  • Excellent interpersonal skills
  • Team player

Required Experience

  • H.S. degree 
  • Minimum of 5 years administrative experience

Preferred Qualifications

  • B.S./ B.A. degree
  • SharePoint and SAP Ariba experience

Grace is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Grace via email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Grace. No fee will be paid in the event the candidate is hired by Grace as a result of the referral or through other means.


Nearest Major Market: Baltimore