Share this Job

Administrative Assistant- Maintenance / Engineering

Date: Apr 12, 2019

Location: Baltimore, MD, US, 21226

Company: W. R. Grace & Co.

Job Description

This position is responsible for performing a wide variety of administrative and clerical and support functions for the Central Engineering and Maintenance department:

  • Coordinates Maintenance and Project engineering KPI metrics and monthly status reports.
  • Tracks maintenance costs for site maintenance units and ensure compliance with record keeping polices.
  • Performs monthly close of utilities usage.
  • Tracks and allocates engineering resource labor, provides procurement and goods receipt activities and support for capital and large maintenance projects.
  • Creates, compiles and issues cost and project milestone schedules and maintenance schedules.
  • Controls document management system with internal and external resources ensuring compliance with site policy. 
  • Coordinates employee status changes with HR team.
  • Coordinates training and safety events in the department and works with other administration clerks on the site.    

Must comply with all plant environmental, health, safety, and process safety standards and procedures.  Report hazards, deviations, and injuries in a timely manner.

Required Skills

  • Detail Oriented
  • Ability to communicate effectively across all levels of organization
  • Meet all internal customers’ needs in a timely manner
  • Work efficiently and effectively with minimal supervision
  • Ability to maintain a high level of confidentiality
  • Work with multiple priorities in a fast paced, high demand environment with under limited direct supervision
  • Must have excellent communication (verbal and written) ability and facilitation skills

Required Experience

  • High School diploma or equivalent
  • 2 years’ experience in an administrative role for engineering or maintenance functions, preferably in a manufacturing environment
  • Strong knowledge of MS Word, Excel, Power point, Project and SAP
  • Ability to wear requisite PPE


Nearest Major Market: Baltimore